SourceX™ Service Modules

About SourceX™ Service

SourceX™ Modules

Procurement Planning & Strategy

The Procurement Planning and Strategy module provides the blueprints for your sourcing project. Whether its a basic baseline plan generated through the basic online wizard or a large expert driven sourcing wizard plan and strategy, the PPS module is the essential planning guide for your sourcing project. Online wizard guidance alongside SourceX™ experts Ensures essential key elements are not missed in the project plan Ensures the right questions are asked at the right time Ensures risk factors are mitigated at the very beginning of the project Ensures key factors are considered

Knowledge Library

The SourceX™ Knowledge Library Module is the central library or repository for an assortment of various types of RFP contents and holds the master controls for creating projects, assigning project coordinator access controls and management of system templates. All the necessary ingredients for creating a successful RFP begin with the Knowledge Library Module. Management, control and maintenance of master database of projects - procurements, requirements and all related information Browsing and selection of components and templates for new projects Creates new projects and archives existing projects Assigns project coordinator access controls Single / multi-language selection

RFP Module

The RFP Module contains both the custodian and the sourcing team roles. Whether you are a Project Manager or a member of a team sourcing a particular solution, the RFP module helps guide the entire team through the process and is the essential core document generator. All the right ingredients come together within RFP module to produce a finished product that is ready for presentation to selected vendors. Manages access controls and permissions Facilitates updates, additions and modifications of requirements, evaluation criteria, submission instructions or submission requirements, and service level definition Manages comments and reviews Controls sourcing process activities and steps Management of questions, answers and amendments

Bid Period Management Module

The Bid Period Management Module provides the right online automation to allow for efficient notification and management to vendors throughout the Initial Bidding, Amendment and Question and Answer processes. The module allows for complete online interaction and management mitigating "lost fax syndrome" and "missed amendment syndrome". Automatic notification of postings via email Automatic notifications of questions, amendments Management of questions, answers and amendments Capturing and tracking responses to vendor questions Management of standard systems templates

Vendor Module

The Vendor Module brings both the flexibility in an online paperless, structured and collaborative environment to each vendor as well as the ability to produce a paper based proposal if desired. The Vendor Module allows for time saving, organizational and structural benefits not allowable in a paper-based environment. As the main dashboard for each vendor the Vendor module provides transparency to all vendors and helps mitigate structural and timeline based risks through the Q&A, Amendment processes and Bid submission processes. Online Bid preparation Automatic Response Templates generation based on evaluation Criteria SRT download and Response Upload functions Ability to attach multimedia and links Compliance and Completeness assurance

Evaluation Module

The Evaluation Module facilitates paperless evaluation by providing stand-alone evaluation tools for each evaluator and consolidation of all evaluators results for common consensus. The Evaluation Module is structured on best practices guides and templates which provide for a more efficient, structured and best practices based evaluation. Online view of requirements, amendments, Q&A, vendor direct response, embedded links including text, audio and video Online view of evaluation criteria and scoring template Verification of self evaluations Prepares evaluation based on number of bids and number of evaluators by section Ability to produce specialized custom reports

Service Management Module

The Service Management module helps ensure that both the client and the vendor are protected throughout the duration of the sourcing relationship/contract and that there is true mutual benefits realized by both the client and the vendor. The service Management Module helps in mitigating structural risks and ensures there is an ongoing flexibility in the sourcing relationship over the duration of the contract. Service levels register and management Risk register Benefits realization factors management Issues register management Alignment and change management